International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs.
Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.
JOB SUMMARY:
The Logistics Coordinator (L4) is the senior logistics appointment in the Mission or Response and is responsible for, and accountable for, the delivery of all logistics and supply chain related activities in accordance with International Medical Corps Logistics policies and procedures. Fundamental to this role is the ability to manage and motivate your logistics team and engage with other mission or response staff, external contractors and organizations therefore you are required to have the skills to communicate clearly verbally and in writing, plan for and deliver quality presentations and training, and produce timely written reports.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Capture pipeline information, and coordinate the management of the supply chain ensuring that Program staff are well-informed and well-prepared for incoming goods and materiel. Ensure timely reporting on stock status, to help Program staff with planning of stock replenishment and that tracking through to end-user has occurred. And/or advise and support Program staff to verify that distribution has occurred according to the intentions and plans of the donors, IMC, and project partners • Supervise and coordinate all matters logistics relating to transport and fuel management, to ensure that vehicles are insured, asset managed correctly, being driven safely, maintained appropriately, damages are reported, and ensure that vehicles internal equipment (tools, comms etc) are complete and serviceable; and that usage of fuel is correctly supervised, and logged and recorded. Liaise with security personnel on security-related transport issues, such as booking in/out, satcomms, radios etc. • Supervise and coordinate all matters logistics regarding satellite communications and radio communications to ensure that equipments are insured, asset managed diligently, operated in the most cost efficient manner, and maintained appropriately. • Capture, plan and regularly update preparedness reporting for the logistic systems in place at your mission to include a current Logistic Concept of Operations. Plan to ensure that logistic systems are robust and flexible enough to cope if a crisis occurs by making thorough assessments of airports, transport available, warehousing, access routes, fuel availability, field comms issues, staffing challenges, training required etc. Raising issues though senior management as required. • Maintain accurate filing systems, with documented and supported records of action for audit purposes, and submit weekly and monthly logistics reports to the in-country management team, and Global logistics pursuant with IMC policies and procedures.
• Be flexible and manage your time accordingly, to be prepared to tackle other tasks commensurate with your role, and level of experience, at short notice.
SKILLS AND REQUIREMENTS:
• Evidence of practical experience in logistics management within the field of supply chain management (procurement, tendering, contracting, clearance, transport, warehousing, etc.) fleet management and asset management, distribution support.
• Proven record of experience of the management of logistics at a coordination level. • Evidence of 5 to 6 field deployments; 3 to 4 humanitarian emergency deployments and 4 to 5 international deployments; minimum 6 weeks in length. • Experience with donor specific procedures. • It is desirable that experience is supported by study by academic study, such as completion of the Certification in Humanitarian Logistics. • Prior experience of logistics software solutions (desired). • Experience of the management of budgets and the ability to prepare timely, complete and accurate reports. • Evidence of the ability to plan for, and conduct training in all areas of logistics for national and international staff (suitable to staff knowledge level). • The commitment and demonstrated skills to build national staff capacity in the areas of logistics management, supervision and monitoring • Strong organizational and problem-solving skills with analytic approach • Strong interpersonal, management and leadership skills • Ability to work in participatory manner with staff to assess needs, implement and monitor activities • Ability to integrate and work well within multiethnic and multicultural teams • Ability to work in harsh conditions, often in remote areas. • Strong negotiation, interpersonal and organization skills • Valid driving license • Proficiency with MS Word and Excel (minimum requirement).
Language Skills:
• Ability to read, write, analyze and interpret, technical and non-technical in the English language • Ability to effectively present information and respond appropriately to questions.
Conditions:
• Must be able to travel.
• Must be able to work in austere environments and lift, minimum, 45 pounds.
Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.
JOB SUMMARY:
The Logistics Coordinator (L4) is the senior logistics appointment in the Mission or Response and is responsible for, and accountable for, the delivery of all logistics and supply chain related activities in accordance with International Medical Corps Logistics policies and procedures. Fundamental to this role is the ability to manage and motivate your logistics team and engage with other mission or response staff, external contractors and organizations therefore you are required to have the skills to communicate clearly verbally and in writing, plan for and deliver quality presentations and training, and produce timely written reports.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Logistics Operations
• Capture pipeline information, and coordinate the management of the supply chain ensuring that Program staff are well-informed and well-prepared for incoming goods and materiel. Ensure timely reporting on stock status, to help Program staff with planning of stock replenishment and that tracking through to end-user has occurred. And/or advise and support Program staff to verify that distribution has occurred according to the intentions and plans of the donors, IMC, and project partners • Supervise and coordinate all matters logistics relating to transport and fuel management, to ensure that vehicles are insured, asset managed correctly, being driven safely, maintained appropriately, damages are reported, and ensure that vehicles internal equipment (tools, comms etc) are complete and serviceable; and that usage of fuel is correctly supervised, and logged and recorded. Liaise with security personnel on security-related transport issues, such as booking in/out, satcomms, radios etc. • Supervise and coordinate all matters logistics regarding satellite communications and radio communications to ensure that equipments are insured, asset managed diligently, operated in the most cost efficient manner, and maintained appropriately. • Capture, plan and regularly update preparedness reporting for the logistic systems in place at your mission to include a current Logistic Concept of Operations. Plan to ensure that logistic systems are robust and flexible enough to cope if a crisis occurs by making thorough assessments of airports, transport available, warehousing, access routes, fuel availability, field comms issues, staffing challenges, training required etc. Raising issues though senior management as required. • Maintain accurate filing systems, with documented and supported records of action for audit purposes, and submit weekly and monthly logistics reports to the in-country management team, and Global logistics pursuant with IMC policies and procedures.
• Be flexible and manage your time accordingly, to be prepared to tackle other tasks commensurate with your role, and level of experience, at short notice.
- Compliance
- Human Resources
- Training/ Capacity Building
- Working Relationships
- Representation
- Security
SKILLS AND REQUIREMENTS:
• Evidence of practical experience in logistics management within the field of supply chain management (procurement, tendering, contracting, clearance, transport, warehousing, etc.) fleet management and asset management, distribution support.
• Proven record of experience of the management of logistics at a coordination level. • Evidence of 5 to 6 field deployments; 3 to 4 humanitarian emergency deployments and 4 to 5 international deployments; minimum 6 weeks in length. • Experience with donor specific procedures. • It is desirable that experience is supported by study by academic study, such as completion of the Certification in Humanitarian Logistics. • Prior experience of logistics software solutions (desired). • Experience of the management of budgets and the ability to prepare timely, complete and accurate reports. • Evidence of the ability to plan for, and conduct training in all areas of logistics for national and international staff (suitable to staff knowledge level). • The commitment and demonstrated skills to build national staff capacity in the areas of logistics management, supervision and monitoring • Strong organizational and problem-solving skills with analytic approach • Strong interpersonal, management and leadership skills • Ability to work in participatory manner with staff to assess needs, implement and monitor activities • Ability to integrate and work well within multiethnic and multicultural teams • Ability to work in harsh conditions, often in remote areas. • Strong negotiation, interpersonal and organization skills • Valid driving license • Proficiency with MS Word and Excel (minimum requirement).
Language Skills:
• Ability to read, write, analyze and interpret, technical and non-technical in the English language • Ability to effectively present information and respond appropriately to questions.
Conditions:
• Must be able to travel.
• Must be able to work in austere environments and lift, minimum, 45 pounds.
How to apply:
APPLICATION PROCEDURE
To officially begin the application process, please visit our website athttp://careers.internationalmedicalcorps.org/careers.aspx And complete the online employment application form.
To officially begin the application process, please visit our website athttp://careers.internationalmedicalcorps.org/careers.aspx And complete the online employment application form.
