Administration Services Manager
The Authority would like to fill the Position of Administration Manager.
The Administration Manager will plan, direct or co-ordinate staff employed in support services of the Authority in record keeping, mail distribution, telephone operator / receptionist and other office support services.
Main duties;
- Provide timely services to all departments and ensure efficient daily operation of the department.
- Monitor the Offices to ensure they remain safe, secure and well maintained.
- Direct and co-ordinate the supportive services of the Authority.
- Prepare and review operational reports and schedules to ensure accuracy and efficiency.
- Analyse internal processes and recommend and implement procedural or policy changes to improve operations eg supply changes and disposal of records.
- Oversee maintenance, repair of machinery, equipment, electrical and mechanical systems.
- Manage leasing of office space and ensure adequate allocation of office space.
- Oversee disposal of obsolete stores and property.
- Conduct needs assessment of user requirements to determine current and future needs (eg for updated equipment, programs etc).
- Direct procurement of services, supplies and equipment to support assigned functions.
- Provide historical reference by developing and utilizing file retrieval systems.
- Achieve financial objectives by anticipating requirements, submitting information for budget preparation. Scheduling expenditures, monitoring costs and analysing variances.
Skills required;
- Strong verbal and written communication skills, ability to influence/persuade all levels of staff.
- Strong organization skills.
- Proven skills to quickly evaluate complex issues and identify multiple options for resolution.
- Be pro-active.
- Computer Literacy.
Qualifications;
- A Bachelors degree in social sciences from a recognized Institution.
- 5 years experience in a large Organization, 3 of which must be at Managerial level.
Monitoring and Evaluation Manager
The Authority would like to fill the Position of Monitoring and Evaluation Manager.
The Monitoring and Evaluation Manager will be responsible for developing, planning, implementing and evaluating the performance of the management and reporting systems for the Authority.
Main duties;
- Develop comprehensive monitoring and evaluation strategy, framework and systems, associated tools that will track progress on the Authority's strategic objectives including key performance indicators.
- Implement monitoring and evaluation tools and carry out quantitative and qualitative analysis of data.
- Provide quarterly reports on activities outputs and relevant outcome indicators to the Chief Planning Manager.
- Preparing and updating Performance Management plans.
- Establish data collection and management systems.
- Oversee internal communication on M & E progress and results.
- Coordinate staff performance appraisal systems in conjunction with relevant departments.
- Develop quality assurance plans and verification procedures, train staff on M & E best practices and ensure compliance to policies and procedures.
- Prepare quality documentation and reports by collecting, analyzing and summarizing information and trends.
- Ensure that all Performance Contracts reports are completed and submitted on time in a technically accurate and error-free format to the Management, Authority's Board and GOK.
Skills required;
- Defined substantive experience in M & E and quality assurance systems.
- Strong skills in procedure implementation and quality auditing and solid understanding of ISO.
- Strong computer skills – in particular Excel.
- Excellent communication skills, proven both in writing and verbally.
Qualifications;
- A Bachelors degree in Economics, Business, Statistics, Social Sciences or equivalent from a recognized Institution.
- A Post graduate training in M & E.
- A Masters Degree in Strategic Planning.
- 5 years experience in M & E, 3 of which should be at the Management Level.
Public Relations Manager
The Authority would like to fill the position of Public Relations Manager.
The main duties and functions will be;
- Plan and direct public relations programs designed to create and maintain a favourable public image for the Authority.
- Develop and maintain the Authority's Corporate image and identity.
- Write effective press release and prepare information for Media, and maintain Authority's Internet or Intranet web pages.
- Manage communication budgets.
- Manage special events such as Launches of Master Plans, Projects, and strategies.
- Assign, supervise and review the activities of public relations staff.
- Evaluate advertising and promotion programs for compatibility with public relations efforts.
- Produce publicity brochures, handouts, promotional videos and multi media programs on Authority's Policies and regulate their distribution and ensure they reach the Public.
- Organize Press Conferences, Exhibitions and press tours.
- Draft speeches for the Authority's Chief Executive for public meetings .
- Prepare inhouse letters to convey important announcements by the Management and develop instructional or motivational videos for staff.
- Maintain good working relationships with both the Stakeholders and the external customers of the Authority.
Skills Required;
The Public Relations Manager will be expected to:-
- Have a good understanding of the Authority's objectives.
- Be pro-active in generating new ideas, for effective communication of the objectives.
- Strong leadership qualities and the ability to successfully complete projects.
- Good managerial and communication skills.
- Be a good listener and observer.
- Know, observe, study and report on social, Economic and political trends that might promote or boost or affect the progress of the Authority.
- Negotiation and service orientation and coordination skills.
Qualifications;
The ideal Candidate will have the following qualifications;
- A Bachelors degree in Mass Communication, Journalism or relevant degree from a recognized.
- A post graduate qualification in Public Relations.
- A Masters in Business Administration will be an added advantage.
- 5 years experience in the Public Relations field.
- Proven Computer Literacy.
All applications should be addressed to the
Managing Director,
Tana and Athi River Development Authority,
P. O. Box 47309-00100.
Nairobi.
