Job Title : Personal Assistant
Requirements : Diploma in Secretarial Studies, Office Management or any Business related coursed 3 to 5 years experience in Office Administration and Management; Excellent Computer Skills
Job Description :
- Coordinate Board meeting logistics and compilation of Board Papers Management of the diary of the Managing Director and setting meetings and other appointments as per schedule
- Coordinate staff schedules in liaison with the HR Manager accordingly Coordinate travels and accommodation for the company's travelling outside and inside the country and ensure that all logistics are properly coordinated
- Ensuring provision of good general support services of the Company's facilities including tea, photocopying and messenger services
- Coordination of purchasing of office equipments per budget and management of their repairs and maintenance with assurance of service agreements in place
- Provision of liaison between the Company and key suppliers of office equipment ensuring all necessary service is provided
- Responsibility for Cleanliness and maintenance of office premises with assurance of a cleaning agreement, cleaning and garbage collection schedules in place
- Ensuring staff members take responsibility for the maintenance of the clean premises Management of utilities including water and electricity and appropriate usage of the utilities.
- Management of timely supply of alternative options of the utilities when needed to avoid inconveniences
- Management of office supplies Management and filing of all documents emanating from the Managing Director's office.
- Supervision of all security operations and systems, making appropriate recommendations
- Ensuring that the premises is fire-protected with all fire protection equipments and an updated service agreement are in place
- Ensuring staff are refreshed on a regular basis on the handling of fire incidences/accidents, including fire drills.
- Any other duties that may be assigned to her by her Supervisor or Management
Apply To : Managing Partner
Managing Partner Trust
Human Resources
Management Consultancy Limited
P.O. Box 75758
DAR ES SALAAM
Source : Trust Human Resources Management Consultancy Limited
Closing Date : 27/Jul/2012
