Requirements : Advanced university degree in management, business administration or related field OR education in a reputed college of advanced education with a diploma of equivalent standard to that of an advanced university degree in one of the fields above. For internal candidates, a first university degree in one of the fields above in combination with seven years of qualifying experience may be accepted in lieu of an advanced university degree for promotion or rotation purposes.
Job Description :
- Under the general supervision of the Head of the Support Service Division, in cooperation with other Divisions and services of BDT and of the General Secretariat, the incumbent acts as Event Management and Operations Coordinator for global and regional conferences and events of the ITU Telecommunication Development Sector entrusted to the Division. More specifically, he/she:
- Coordinates within BDT and with other Bureaux and the General Secretariat, the preparation of the yearly Calendar of ITU-D Conferences and Events, analyzes the workload, evaluates needs and assesses corresponding requirements in terms of staff, services (insourced and outsourced) and funding; identifies the required resource level and negotiates with the meetings' "owners", the source of the resources (human and financial). On the basis of the analysis and outcome of negotiations, defines the division of responsibilities between the "owner" and SUP, establishes deliverables, deadlines, and workflows and drafts the corresponding service level agreements.
- Negotiates deliverables expected for implementing agreed workplans with providers of services from departments of the General Secretariat.
- Sets up the project team, briefs the members, trains them as required and monitors progress in achieving targets and producing all of the deliverables.
- Provides guidance to substantive units on conference and event policies related to the workflows and working methods, ensures that all elements of the workplan are carried out in a timely and cost-effective way.
- Advises on the time management plans of conferences and events and on procedures for conducting the meetings, ensuring compliance with legislative obligations.
- Participates in planning missions for the organization of conferences and events outside Geneva and assists in the negotiations.
- Coordinates the preparation of annexes for host country agreements in liaison with the services concerned.
- Within the framework of the agreements signed, negotiates with the various providers and prepares/implements operational plans; liaises with host countries focal points involved in the plans.
- Coordinates the provision of services to SUP-organized meetings whether they are insourced (interpretation, registration, documents control) or outsourced (procurement, recruitment, IT, protocol, media relations, logistics, security, special services that may be required).
- Ensures that all statistical information for the service is duly recorded and validates it. Organizes debriefings with a view to proposing new approaches to improve the overall efficiency of the services offered and prepares written reports following external conferences highlighting problems encountered, solutions found and lessons learned. Acts as officer-in-charge in the absence of the Head of the Division.
- May be asked to perform other duties commensurate with the grade, as required.
Apply To : Director General
Tanzania Communication Regulatory Authority,
P.O. Box 474,
Dar es Salaam
Email Applications: recruitment@itu.int
Closing Date : 16/Apr/2012
Source : Daily News, March 12, 2012
