OPEN TO: 1.Current Employees of the Mission, US Citizen Eligible Family members (USEFMs), Eligible Family Members (EFMs) and Members of Household (MOH)
- All agencies
2. All Interested Candidates/ All sources
POSITION: Voucher Examiner/Cashier, FSN-7; FP-07*
OPENING DATE: March 23, 2011
CLOSING DATE: April 6, 2011
WORK HOURS: Full-time; 40 hours/week
ALL ORDINARILY RESIDENT (OR) APPLICANTS MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.
The US Embassy is seeking an individual for the position of Voucher Examiner/Cashier in the Budget and Fiscal section.
BASIC FUNCTION OF POSITION
As a Cashier: Accountable for the control, operation and safekeeping of Public Funds amounting to USD 100,000-130,000, advanced by the USDO, to support cash requirements for all agencies at US Embassy Dar es Salaam. Through the Cashier software, process collection of consular fees, refunds and reimbursements, makes payments of cash vouchers, petty cash, travel advances and performs accommodation exchange services. Provide monthly reconciliation to the Cashier-Monitors at PFSC and maintains accountability records and cashier files.
As a Voucher Examiner: Examine and process payments of all types of invoices for goods/services received by the USG against Contracts, Leases, Allowances, Grants, Travel reimbursements and medical bills after ensuring legality, appropriateness and correctness.
A copy of the complete position description listing all duties and responsibilities is available athttp://daressalaam.state.gov/Mission/vacancies.htm
QUALIFICATIONS REQUIRED
All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
1.Education: Two years of Commercial Studies after High School (Form VI) is required.
2.Prior experience: Two to three years of experience in Cash operation, Voucher examining, Bookkeeping, Banking and/or Accounting.
3.Language proficiency: Level IV (Fluent) in English and Kiswahili is required.
4.Knowledge: A working knowledge of DOS and associated agencies’ manuals and regulations pertaining to voucher examining is required. Also requires experience with local banking operations and control of cash under Win ACS computer system. USG accounting system i.e. relationship of allotments to cashier operations and specified agency limitations. Working knowledge of Foreign Affairs Manual (FAM), Foreign Affairs Handbook (FAH), and Serviced Post User Manual (Cashier manual).
5.Skills and Abilities: Ability to understand and apply the various applicable regulations from each serviced agency, follow procedures and policies in application to related duties. Must be solution oriented and excellent in Customer service by applying SMART ICASS service standards. Possess the ability to work under pressure and with complex cash operations. Control and handle cash transactions in unusual locations. Use tact and politeness in validating cash transactions. Analyze CFSC computer control sheets and reconcile large sums of money against the indicated balances. Possess typing skills of 30 words per minute and data base skills. Use of the desk calculator, MS Word, Excel, E-mail and networking.
SELECTION PROCESS:
When fully qualified, US Citizen Eligible Family Members (USEFMs) and US Veterans are given preference. Therefore, it is essential that the candidate specifically address the required qualifications above in the application.
ADDITIONAL SELECTION CRITERIA
1. Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.
2. Current employees serving a probationary period are not eligible to apply.
3.Current Ordinarily Resident employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report are not eligible to apply.
4. Currently employed US Citizen EFMs who hold a Family Member Appointment (FMA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment.
5.Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment unless currently hired into a position with a When Actually Employed (WAE) work schedule.
TO APPLY:
Interested candidates for this position must submit the following for consideration of the application:
1. Universal Application for Employment as a Locally Employed Staff or Family Member (DS-174) http://daressalaam.state.gov/Forms/2010/HR/DS-174.pdf
or
2. A combination of both; i.e. Sections 1 -24 of the UAE along with a listing of the applicant’s work experience attached as a separate sheet; or
3.A current resume or curriculum vitae that provides the same information found on the UAE (see section 3A below for more information); plus
4. Candidates who claim US Veterans preference must provide a copy of their Form DD-214 with their application. Candidates who claim conditional US Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.
5. Any other documentation (e.g., essays, certificates, awards) that addresses the qualification requirements of the position as listed above.
3A. If an applicant is submitting a resume or curriculum vitae, s/he must provide the following information equal to what is found on the UAE.
Failure to do so will result in an incomplete application.
A. Position Title
B. Position Grade
C. Vacancy Announcement Number (if known)
D. Dates Available for Work
E. First, Middle, & Last Names as well as any other
names used
F. Date and Place of Birth
G. Current Address, Day, Evening, and Cell phone numbers
H. U.S. Citizenship Status (Yes or No) & status of
permanent U.S. Resident (Yes or No; if yes, provide
number)
I. U.S. Social Security Number and/or Identification
Number
J. Eligibility to work in the country (Yes or No)
K. Special Accommodations the Mission needs to provide
L. If applying for position that includes driving a U.S.
Government vehicle, Driver’s License Class / Type
M. Days available to work
N. List any relatives or members of your household that work for the U.S. Government (include their Name,
Relationship, & Agency, Position, Location)
O. U.S. Eligible Family Member and Veterans Hiring
Preference
P. Education
Q. License, Skills, Training, Membership, & Recognition
R. Language Skills
S. Work Experience
T. References
SUBMIT APPLICATION TO:
American Embassy
Human Resources Office
P.O. Box 9123
Dar es Salaam
POINT OF CONTACT:
Telephone: 2668001, Ext: 4137/4148/4233/4024
Fax: 2668321 or 2668238
NOTE: CLOSING DATE FOR THIS POSITION IS APRIL 6, 2011
