| BASIC FUNCTION OF POSITION
Position will assist in managing the EFM and American direct hire processes. Incumbent is expected to provide guidance and information on Human Resources issues using the resources provided by the State Department and the Mission in Nairobi. Position will be supervised by the HR Specialist.
MAJOR DUTIES AND RESPONSIBILITIES
Prepare necessary documents for in/out processing of all American DH employees to include Travel Message cables and welcome cables. Assist in processing Diplomatic notes announcing arrival/departures to the Ministry of Foreign Affairs, completion of MFA forms and re-entry visa requests and compile packages for signatures and transmission to the MFA. Updating the diplomatic list as requested by the MFA. Provide assistance in maintaining log of arriving/departing employees. As assigned, will prepare cables on Allowances Will provide back-up support in maintain OPFs Prepare and pouch information/correspondence Washington and other posts. As directed, will assist in maintaining the American portion of the WEBPASS. This includes inputting all employee information on WEPASS System and update when any changes made to direct hire employees, family status, grade, and step and on assignment. Maintains on a daily basis the American Staffing Pattern. Continually updating and entering information into PASS. Prepare office correspondence as directed by supervisor Prepare Personnel Actions for both direct hire and EFMs. Prepares packages for EFM checking in and checking out, and offers guidance on operational procedures to employees. Assists Mission American personnel with check in formalities upon arrival at Post, include ensuring all in-processing forms are filled out correctly. As directed, incumbent will prepare cables on cash awards for processing by the payroll office. Send out award nominations to the bureaus.
Will perform other duties assigned.
Selection Process:
WHEN EQUALLY QUALIFIED, U.S. CITIZEN ELIGIBLE FAMILY MEMBER (USEFMs) AND U.S. VETERANS WILL BE GIVEN PREFERENCE. THEREFORE, IT IS ESSENTIAL THAT THE CANDIDATES SPECIFICALLY ADDRESS THE REQUIRED QUALIFICATIONS ABOVE IN THE APPLICATION.
Additional Selection Criteria:
à Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy. à Current employees serving a probationary period are not eligible to apply.à Current Ordinarily Resident employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their
most recent Employee Performance Report are not eligible to apply.à Currently employed U.S. Citizen EFMs who hold a Family Member Appointment (FMA) are ineligible to apply for
advertised positions within the first 90 calendar days of their employment.à Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised
positions within the first 90 calendar days of their employment unless currently hired into a position with a When Actually
Employed (WAE) work schedule.à Applicants must be available for an interview and for proficiency testing as required by the selecting official.
Selection Process:
WHEN EQUALLY QUALIFIED, U.S. CITIZEN ELIGIBLE FAMILY MEMBER (USEFMs) AND U.S. VETERANS WILL BE GIVEN PREFERENCE. THEREFORE, IT IS ESSENTIAL THAT THE CANDIDATES SPECIFICALLY ADDRESS THE REQUIRED QUALIFICATIONS ABOVE IN THE APPLICATION.
Additional Selection Criteria:
à Management will consider nepotism/conflict of interest, budget, and residency status in determining
successful candidacy. à Current employees serving a probationary period are not eligible to apply.à Current Ordinarily Resident employees with an Overall Summary Rating of Needs Improvement or
Unsatisfactory on their most recent Employee Performance Report are not eligible to apply.à Currently employed U.S. Citizen EFMs who hold a Family Member Appointment (FMA) are ineligible to
apply for advertised positions within the first 90 calendar days of their employment.à Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for
advertised positions within the first 90 calendar days of their employment unless currently hired into a
position with a When Actually Employed (WAE) work schedule.à Applicants must be available for an interview and for proficiency testing as required by the selecting official.
The U.S. Mission in Nairobi provides equal opportunity and fair and equitable treatment in Employment to all people without regard to race, color, religion, sex, national origin, age, disability, Political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.
The EEO complaint procedure is not available to individuals who believe they have been denied Equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices,and/or courts for relief.
DEFINITIONS
1. Eligible Family Member (EFM): An individual related to a U.S. Government employee in one of the following ways: - Spouse or same-sex domestic partner (as defined in 3 FAM 1610);
- Child, who is unmarried and under 21 years of age or, regardless of age, is incapable of self-support. The term shall include, in addition to natural offspring, stepchildren and adopted children and those under legal guardianship of the employee or the spouse when such children are expected to be under such legal guardianship until they reach 21 years of age and when dependent upon and normally residing with the guardian;
- Parent (including stepparents and legally adoptive parents) of the employee or of the spouse, when such parent is at least 51 percent dependent on the employee for support;
- Sister or brother (including stepsisters and stepbrothers, or adoptive sisters or brothers) of the employee, or of the spouse, when such sibling is at least 51 percent dependent on the employee for support, unmarried, and under 21 years of age, or regardless of age, incapable of self-support.
2. U.S. Citizen Eligible Family Member (USEFM): For purposes of receiving a preference in hiring for a qualified position, an EFM who meets the following criteria: - U.S. Citizen; and,
- EFM (see above) at least 18 years old; and,
- Listed on the travel orders of a direct-hire Foreign, Civil, or uniformed service member assigned to or stationed abroad with a USG agency that is under COM authority, or at an office of the American Institute in Taiwan; and either:
-
- Resides at the sponsoring employee's or uniformed service member's post of assignment abroad or at an office of the American Institute in Taiwan; or
- Resides at an Involuntary Separate Maintenance Allowance (ISMA) location authorized under 3 FAM 3232.2.
3. Appointment Eligible Family Member (AEFM): EFM (see above) eligible for a Family Member Appointment for purposes of Mission employment:
· Is a U.S. citizen; and
· Spouse or same-sex domestic partner (as defined in 3 FAM 1610) or a child of the sponsoring employee
who is unmarried and at least 18 years old; and
· Is listed on the travel orders or approved Form OF-126, Foreign Service Residence and
Dependency Report, of a sponsoring employee, i.e., a direct-hire Foreign Service, Civil Service, or
uniformed service member who is permanently assigned to or stationed abroad at a U.S. mission, or at
an office of the American Institute in Taiwan (AIT), and who is under chief of mission authority; and
· Is residing at the sponsoring employee's post of assignment abroad or, as appropriate, office of the
American Institute in Taiwan.
· Does not receive a Foreign Service or Civil Service annuity
4. Member of Household (MOH): An individual who accompanies a direct-hire Foreign, Civil, or uniformed service member permanently assigned or stationed at a U.S. Foreign Service post or establishment abroad, or at an office of the American Institute in Taiwan. An MOH is:
- Not an EFM; and,
- Not on the travel orders of the sponsoring employee; and,
- Has been officially declared by the sponsoring USG employee to the COM as part of his/her household.
A MOH is under COM authority and may include a parent, unmarried partner, other relative or adult child who falls outside the Department's current legal and statutory definition of family member. A MOH does not have to be a U.S. Citizen.
5. Not Ordinarily Resident (NOR) – An individual who: - Is not a citizen of the host country; and,
- Does not ordinarily reside (OR, see below) in the host country; and,
- Is not subject to host country employment and tax laws; and,
- Has a U.S. Social Security Number (SSN).
NOR employees are compensated under a GS or FS salary schedule, not under the LCP.
6. Ordinarily Resident (OR) – A Foreign National or U.S. citizen who: - Is locally resident; and,
- Has legal, permanent resident status within the host country; and,
- Is subject to host country employment and tax laws.
EFMs without U.S. Social Security Numbers are also OR. All OR employees, including U.S. citizens, are compensated in accordance with the Local Compensation Plan (LCP).
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